Privacy Policy
Introduction
We value your privacy and want to ensure you understand how Orbit4Projects (“we,” “our,” or “us”) collects, uses, and protects your personal information. This privacy policy outlines the types of data we may collect, how we use it, and your rights regarding your personal information. Please review this policy periodically, as we may update it from time to time. If significant changes occur, we will make efforts to notify you via email or by posting a notice on our website.
If you have any questions or concerns about this policy, please contact us at info@orbit4projects.co.uk
This policy does not apply to our current or past employees. If you require details regarding employee data, you can request a copy of our Employee Privacy Policy by emailing us.
Who We Are
Orbit4Projects is a professional services firm specializing in IT project management and consultancy. Our team of experienced IT professionals collaborates with clients to provide advisory, management, and project delivery services.
For more information about our company, visit www.orbit4projects.co.uk
Legal Basis for Data Collection
We collect and process personal data only when there is a valid reason to do so, in accordance with data protection regulations. The lawful grounds for processing personal information include:
Fulfilling or negotiating a contract with you
Meeting legal obligations
Pursuing our legitimate business interests
When you have given explicit consent
Where we rely on legitimate interests, we ensure that our business purpose is appropriate and explain why we require your data.
What Information We Collect and Why
The type of information we collect depends on your relationship with us. We obtain information either directly from you or through third-party sources. Since we provide services primarily to businesses, much of the information we collect pertains to professional contacts.
Information Collected via Our Website
| When Collected | Data Collected | Purpose | Legal Basis |
|---|---|---|---|
| Visiting our website | IP address | Identifying companies visiting our site | Legitimate interests – identifying potential business clients |
| Downloading a brochure/eBook | Email address | Contacting you regarding relevant services | Legitimate interests – business marketing |
| Subscribing to our blog | Email address | Sending blog updates | Consent (unsubscribe anytime) |
| Submitting an enquiry | Name, email, phone, company name | Responding to your enquiry | Legitimate interests – handling queries |
Other Information We Collect
| Category | How Data is Collected | Purpose | Legal Basis |
| Job Applicants | Direct applications, referrals, recruitment partners, job boards | Assessing and recruiting candidates | Legitimate interests – hiring employees |
| Clients | Provided by client contacts | Managing client relationships | Legitimate interests – service delivery |
| Contractors | Direct applications, recruitment partners, referrals, job boards | Hiring and managing contractors | Legitimate interests – contractor recruitment |
| Prospective Clients | Public sources, networking sites | Contacting potential clients | Legitimate interests – business development |
| Suppliers | Provided by suppliers | Managing supplier relationships | Legitimate interests – supplier communication |
Who We Share Your Information With
We may share your data with third parties under certain circumstances, including:
Clients – If you apply for a role with a client, we may share your CV, but only with your consent.
Service Providers – We use third-party IT services, such as cloud-based platforms, that store data on our behalf but do not use it for their own purposes.
Suppliers – If you express interest in services provided by our suppliers, we may share your contact details so they can reach out to you.
Automated Decision-Making
We do not use automated decision-making processes to make determinations about individuals. All decisions involve human evaluation.
International Data Transfers
Some of our IT service providers operate outside the European Economic Area (EEA), meaning your data may be stored internationally. However, we have contractual safeguards in place to ensure your data is protected to EEA standards regardless of location.
Data Retention
We retain personal data for varying lengths of time, depending on its purpose. Below are the general retention periods for different categories of data:
Website visitor IP addresses – Up to 26 months
Email addresses for marketing – Retained while there is legitimate interest, or until you opt out
Job applicant data – Stored for up to 3 years unless you become an employee
Client contact information – Retained for as long as necessary to manage engagements
Supplier contact details – Retained as long as necessary for ongoing business relationships
In some instances, we may retain data longer to comply with legal requirements or handle ongoing claims.
Your Rights
You have the following rights regarding your personal information:
Access – Request a copy of the data we hold about you.
Correction – Ask us to amend incorrect or incomplete information.
Deletion – Request deletion of your data if it is no longer needed.
Objection – If you believe we are using your data unlawfully, you can request restrictions or object to processing.
Consent Withdrawal – If we rely on consent, you may withdraw it at any time.
Requests regarding these rights can be submitted via email to info@orbit4projects.co.uk. We aim to respond within one month unless the request is complex.
Complaints
If you believe your data has been mishandled, you can reach out to us at info@orbit4projects.co.uk. If you are unsatisfied with our response, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at https://ico.org.uk/concerns/.